Administrative Assistant - New York, NY

Gen II Fund Services seeks an Administrative Assistant to join the Gen II administrative support team.  The role will perform a variety of administrative tasks and projects in support of the day-to-day activities of the firm and will have direct accountability to support the business development, sales and marketing department.  The successful candidate will possess structure, attention to detail, quality focus, high energy and flexibility in a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the firm with professional courtesy and acumen and deliver flawless work output. This role requires supporting a team of six professionals and will have responsibility to assist the firm’s executive assistant.The duties and administrative functions will require confidentiality, initiative, sound decision-making, and independent judgment.

Primary Responsibilities Will Include:
  • Maintain complex and detailed calendars
  • Coordinate logistics of both internal and external meetings
  • Assist in the completion of sales proposals, RFP’s, service contracts and marketing materials
  • Assist with the organization and execution of firm-sponsored events
  • Handle travel arrangements
  • Screen incoming calls and determine the level of priority while using discretion in dispensing information
  • Digital and physical file management
  • Help format and proofread communications
  • Communicate effectively and collaboratively with firm leadership, internal staff, and external clients in a professional manner
  • Handle regular activities without prompting and advise managers, in advance of issues or delays
  • Work cooperatively with administrative team, in positive partnership to back up each other smoothly
  • Lead and coordinate ad-hoc projects as requested 

Job Requirements, Skills, Education and Experience:
  • Minimum of 3+ years of administrative experience required
  • Experience supporting a business development, sales or marketing function preferred
  • Minimum of an Associate’s Degree required
  • Strong Proficiency in MS Office with a focus on Microsoft Word, Outlook and PowerPoint
  • Ability to multitask
  • Communication skills, professional presence and excellent organization skills
  • Thoroughness and detail oriented with dedication to completing tasks and assigned work in a timely manner
  • Comfortable working in a fast-paced and changing office environment
  • Team player who is flexible, responsible, dependable and efficient
  • Hours: 8:30am – 5:30pm with 1hour lunch – Overtime and flexibility is required as needed to meet business demands

About The Company:
Gen II Fund Services, LLC is one of the largest global independent private equity fund administrators, administering over $300 billion of private capital on behalf of its clients with offices in New York, San Francisco, Boston, Stamford, Dallas, and Luxembourg. Gen II offers private fund sponsors a best-in-class combination of people, process, and technology, enabling fund sponsors to most effectively manage their operational infrastructure, financial reporting, and investor communications. The Gen II team is the most experienced and longest tenured team in the private equity fund administration industry, with broad expertise across buyout, funds of funds, real estate, energy, infrastructure, credit, co-investment, hybrid funds, feeder funds, venture capital, retail, and managed accounts.
Key Facts:
  • Administering over $300B in assets
  • Servicing nearly every significant investor in the asset class
  • Institutional grade infrastructure and SSAE 18 (SOC-1, Type 2) certification, ensuring confidence in our processes and operating model
  • The most experienced and best performing team in the industry
All applicants applying to Gen II Fund Services, LLC must be legally authorized to work in the United States.