Accounts Payable and Billing Specialist - New York

Gen II Fund Services seek an organized, quality-focused, and energetic individual to join our Finance Team to assume Accounts Payable and Billing Specialist responsibilities. The new team member will be responsible for ensuring that all organization bills are paid on time, including processing accounts payable, expense reporting, and other accounting duties. The individual will also support the Finance Team’s quarterly billing cycle.
Primary Responsibilities Will Include:
  •  Perform Accounts Payable duties including all duties associated with vendor accounts, i.e. review all invoices for appropriate documentation (receiving, validating purchase orders/contracts, approving and coding prior to processing)
  • Communicate with vendors and end users to ensure required information are available for prompt payment processing
  • Reconcile vendor statements, research and settle vendor discrepancies and billing issues
  • Facilitate the payment of invoices using various financial systems
  • Prepare and reconcile the accounts payable trail balance and aging reports to the general ledger in preparation of month-end close
  • Maintain vendor files (Including W-9’s, W-8 etc.)
  • Ascertain payments requiring 1099 reporting
  • Provide excellent customer service to both internal and external vendors
  • Maintain updated AP invoice files and vendor history
  • Process employee reimbursements
  • Issue customer statements and assist with the collections process
  • Reconcile revenue in multiple financial software
  • Assist with other projects and duties as assigned by the Finance Team
Billing Processor Responsibilities Include:
  • Preparing and issuing a high volume of invoices each quarter with accuracy and under a tight time constraint
  • Create and track billing codes
  • Track and report monthly OOP expenses
  • Entity and client set-up
 Job Requirements, Skills, Education and Experience:
  • Ability to prioritize and multi-task in a fast-paced environment to meet deadlines
  • Ability to be an effective team member and display initiative
  • Eye for detail; accuracy is imperative
  • Excellent verbal and written communication and analytical skills
  • Knowledge of advanced MS Excel functions a plus (formulas, VLOOKUP, Pivot Tables) 
  • Working knowledge of basic accounting principles (debit/credit/general ledger)
  • Familiarity with online banking platforms
  • Knowledge of Intacct,, and Concur are a plus
  • One to two years of relevant experience required
  • Minimum level of education: Associates degree in Business, Accounting or Finance
About The Company:
Gen II Fund Services, LLC is the largest independent, U.S. based, private equity fund administrator, covering over $275B of private capital and reporting to over 10,000 LPs on behalf of our clients. Gen II offers private equity firms the best-in-class combination of people, process and technology, enabling GPs to most effectively manage their operational infrastructure, financial reporting and investor communications. The Gen II team is the most experienced and longest tenured team in the private equity fund administration industry, with broad expertise across buyout, infrastructure, energy, credit, real estate, co-investment, hybrid funds, funds of funds, feeder funds, venture capital, and managed accounts.
Key Facts:
  • Administering over $275B in assets
  • Servicing nearly every significant investor in the asset class
  • Institutional grade infrastructure and SSAE 18 (SOC-1, Type 2) certification, ensuring confidence in our processes and operating model
  • The most experienced and best performing team in the industry
All applicants applying to Gen II Fund Services, LLC must be legally authorized to work in the United States.

To apply, CLICK HERE